Eligibility for NRST Diversion
When the salary fund source of a GSR appointment does not allow for payment of NRST, it is the responsibility of the hiring department to initiate a diversion of the remission to an allowable fund source. The hiring department may divert the remission only if one of the following circumstances apply:
- If a granting agency, or a specific fund source, requires a student be hired as a GSR, but does not permit NRST to be charged, the NRST remission must be diverted to a program-controlled fund source where NRST remission is allowable (e.g., gift account, research and education fund, indirect cost return fund, etc.). Information regarding agencies that do not permit payment of NRST is available from the Sponsored Programs Office. Most prominent on this list are awards from state agencies (CalTrans, California Water Resources Board, etc.) and some USDA awards (structured as cooperative agreements).
- If a student is hired as a GSR on a non-federal fund source and the budget is insufficient to fund NRST remission, that expense may be diverted to another allowable non-federal fund source where NRST remission is allowable (e.g., gift account, research and education fund, indirect cost return fund, etc.). It is the responsibility of the P.I. to budget NRST for a reasonable number of the GSRs supported on any grant application (see section IV. of the Policy for Remission of Graduate Student Tuition and Fees).
If either of these circumstances apply, the hiring department must follow the instructions below; if neither of these circumstances is applicable, then the NRST may not be diverted from the salary fund source.
Procedures for Diverting NRST
The NRST remission charge will initially post to the same fund source as is providing the GSR’s salary. Diversion of that charge to an allowable non-federal fund source can be done in one of two ways:
- Kuali Financial System (KFS) Account Document and the Benefit Diversion Accounts Block
Please refer to the NRST Diversion Process Map for detailed instructions on using KFS for NRST remission diversion.
- Diversion of Nonresident Supplemental Tuition Remission Request
The hiring unit completes a Diversion of Nonresident Supplemental Tuition Remission Request (GS513) form for Graduate Studies approval. If an alternative, non-federal fund source is to be used, the substitution does not require graduate program approval and the request form can be submitted directly to Graduate Studies. If graduate program funds are to be used, the substitution requires endorsement by the graduate program chair before being submitted to Graduate Studies for approval.
Substitutions will be processed by Graduate Studies based on the substitution request form that is submitted and approved. Substitutions are processed using the KFS Benefit Expense Transfer document (BET). Approved substitutions are processed at the end of the quarter requested after all charges are confirmed.