Adding & Dropping

Enrollment & Fees Deadlines

• Graduate students register using UC Davis Schedule Builder, following enrollment periods set by the Office of the University Registrar. (Registration Calendar)
• Fees (including tuition) are assessed automatically upon enrollment; payment is due by the eight week of the quarter (Fees & Billing Calendar)
• Students may drop courses on their own until the 10th day of instruction, but cannot drop all courses without completing the OUR Cancellation/Withdrawal webform.  Please check the OUR Schedule of Refunds before considering withdrawal.

Adding & Dropping Courses

• Students may add courses through the 10th day of instruction on their own.  
• After the 10th day, students must request a Permission to Add (PTA) from the instructor or graduate program coordinator who will provide you the PTA number to use in Schedule Builder.  A $3 fee will be applied
• Courses are designated as 10 or 20 day drop in Schedule Builder.  Students may drop until the 10th or 20th day respectively  

Late Actions

Dropping Late

• Graduate students must submit a Permission to Drop (PTD) petition in GradSphere.  This must include documentation of extenuating circumstances (e.g., medical emergency, employer letter).
• If approved, Graduate Studies issues a PTD number valid for 72 hours (or until the last day of instruction if issued in the final three days).  Schedule builder is then used to drop the course using this code.  A $3 fee is applied.
• Poor academic performance is not acceptable grounds for PTD approval

Adding Late

• To add after day 10, students request a PTA via the instructor or graduate program coordinator.
• PTA's are valid for 72hours and a $3 fee is applied.  Students will add the class in Schedule Builder using the PTA number.

Late Enrollment (if Unregistered Past the 12th day of instruction)

• If a student isn't enrolled in any units by the 12th day of instruction, they must apply for late enrollment via GradSphere.
• Once enrolled through that process, students can use PTAs to add courses.  A $3 fee is applied.
• Late enrollment requests are accepted until the 25th day of instruction.

Retroactive Changes

• All retroactive changes are reviewed by the Registrar Grade Change Deputies and Grade Change Committee.
• Retroactive course additions, drops, grade mode changes, or withdrawals must be submitted via the Retroactive Change Petition to the Registrar's Grade Change Committee.
• Grade Change Committee Guidelines

Maintaining Full Time-Enrollment

• Students must remain enrolled in at least 12 units per quarter to maintain full-time status (unless on an approved part-time status, PELP, or filing fee)
• If a drop brings a student below 12 units, another course must be added or a variable unit petition must be submitted to increase units in a variable unit course (such as a 299)