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Policies

IMPORTANT NOTE:
Due to COVID-19, exceptions to UC Davis and/or UC system-wide policy may be in effect.
Please review the "Exceptions to Policy Due to COVID-19" table below for a list of exceptions affecting graduate students and programs. If you have any questions, please contact  the Graduate Studies Policy Analyst, Jasmine Bonite, at jedurias@ucdavis.edu

On this page you will find the information, policies and guidelines relevant to the governance and administration of graduate education on the UC Davis campus. The policies listed below are both academic and administrative in nature. Academic policies are those developed by the Graduate Council and coded as "GC." Administrative policies are those developed by Graduate Studies and coded as "GS."

Exceptions to Policy Due to COVID-19

Exception Description Quarters Affected

Remote Participation on Advanced Degree Committees

(Exception to GC1998-01 and GC2005-02)

More than one committee member, as well as the student, may participate remotely/virtually. This applies to doctoral qualifying examination, thesis, and dissertation committees.

Spring 2020
Summer 2020
Fall 2020

Note for Fall 2020: In compliance with current public health guidelines/mandates and to ensure the safety of our campus community, we continue to expect ALL advanced degree committees to engage in a  fully remote/virtual manner.

Satisfactory/Unsatisfactory Grading 

(Exception to DDR A546)

A graduate student in good standing (or who receives approval from the Office of Graduate Studies) is authorized to undertake, in addition to courses graded on a Satisfactory or Unsatisfactory only basis, not more than three courses on an optional Satisfactory (S) or Unsatisfactory (U) basis. Requests for S/U grading must be approved by the student's graduate advisor in accordance with the grading policies of the student's program. Spring 2020
Summer 2020
Fall 2020

Time to Degree (Blanket 1-year Exception)

(Exception to GC2000-01)

The quarters from Spring 2020 to Spring 2021 will not be counted against a graduate student’s normative time to degree.  This blanket exception of normative time to degree is not a guarantee of extended funding.

Spring 2020
Summer 2020
Fall 2020
Winter 2021
Spring 2021

*Note The one-year blanket extension of time to degree will be automatically applied all graduate students who were active students during the affected terms.

Temporary Extension of 18-Quarter Service Limit for Academic Student Employees (ASE's)

(See Announcement from UC Provost Michael Brown on June 19, 2020)

The maximum total length of service for academic student employees (ASE’s) is now up to 21 quarters (previously 18 quarters). Students who are enrolled in a graduate program during the quarters in which instruction is substantially impacted by COVID-19 (see Affected Quarters on the right) will be eligible for an exception for serving up to 21 quarters as an ASE during their graduate studies at the University of California. 

Spring 2020
Summer 2020
Fall 2020


Policies Affecting:

Graduate Students

Graduate Student Financial Support & Employment

Appointment/Employment

Graduate Programs

Postdoctoral Scholars

Graduate Faculty and Staff