GradSphere Known Issues and Updates

GradSphere is under very active development, and the team is responding to user-reported issues as quickly as possible in addition to working on new and expanded functionality. Below, you can find out more about some of the highest-priority known issues and their resolution status, as well as get the latest on changes which have been pushed into Live GradSphere. 

Known Issues

The issues posted here are those which have been reported by and/or impact multiple users. Reported issues that affect individual users are generally not included in this list, but are still high priorities for the team to address.

Status: Discovery

The following are items for which the team is exploring strategies for resolution. No ETA for a fix can yet be estimated, but they are priorities to address.

  • Student GPC Access
  • Individuals who are both graduate students and program coordinators currently have limited access to launch advanced forms on behalf of students in the programs they coordinate.

    Recommendation for Interim Resolution: Students are able to launch their own advanced forms, while your assigned Senior Academic Advisor is also able to launch forms on their behalf if the student is not able.

Status: Testing

The following are items for which a resolution has been implemented in a Developer environment, and are undergoing testing before being deployed to Live GradSphere.

  • QE Application/Report Notification Issues
  • The QE Application is not sending email notifications to Program Coordinators, DE Chairs, and Advisors upon form initiation, and QE Report was not notifying GPCs upon students passing. Further, the email sent to students upon approval of a QE contained some outdated information. This fix is expected to be deployed in the next minor update patch.
  • Graduation Filing Email Update
  • The email sent to committee members when a student with a thesis or dissertation as part of their degree initiated a Filing to Graduate form didn't express to committee chairs that their approval would be necessary for the form's progress, and was thus slightly misleading. This fix is expected to be deployed in the next minor update patch.

Update History

The following is a record of items which have been pushed to Live GradSphere. Only updates to GradSphere itself are displayed here, and not updates to related tools (e.g. GradHub or PRM).

  • 1.03 - April 26, 2024 - Eligibility Fixes
  • - Faculty listed as Chairs on students' Candidacy forms must no longer be affiliated with the students' graduate program/group.
    - Individuals with PRM Departmental accounts no longer experience eligibility bugs. 
    - Task visibility for GPCs in Task Reassignment has been improved to better filter for GPCs' own program/group.
    - A bug affecting the ability of GPCs in more than one program/group to launch forms for students in more than one of the GPC's programs/groups has been fixed.
    - QE eligibility bugs affecting two Emeriti title codes (1132 and 3249) have been fixed.
  • 1.02 - April 12, 2024 - Candidacy Coursework, Eligibility, and Group Assignments
  • - Advancement to Candidacy coursework grid now features simplified language for indicating older coursework.
    - Means of checking eligibility for committee service have been updated so as to return results which are not case-sensitive, simplifying committee entry on mobile platforms. 
    - Updated automatic group assignments to ensure that access control for Associate Deans and Directors of Advising within Graduate Studies is more reliable.
  • 1.01 - April 5, 2024 - Advancement to Candidacy Fixes
  • - Important fixes have been deployed to the Advancement to Candidacy form to address routing issues discovered in certain cases. Affected users have been contacted. 
    - A legacy form for Candidacies in the Joint Degree Program in Ecology has been added.
  • 1.0 - April 1, 2024 - Launch!
  • GradSphere is live, with five advanced and nineteen legacy forms!