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Graduate Program Coordinator Resources

This page provides the regulations, policies, forms, and documents related to the Internal Fellowships managed by the Office of Graduate Studies, including the Graduate Program Fellowship Allocation (GPFA), formerly called 'Block Grant'.

Each fall, the Student Financial Support unit provides training for staff. Here are the PowerPoint presentations from the various workshops:

Graduate Student Support Accounting Applications and Systems (October 18 and 26, 2017)

Decentralized Fellowship Allocation Programs (October 18 and 26, 2017)

Internal Fellowship Process & Award Letter Best Practices (October 09 and 12, 2017)

Regulations, Policies, and Instructions regarding Fellowships

Graduate Program Fellowship Allocation Funds Instructions

Graduate programs receive an allocation from the Graduate Program Fellowship Allocation Funds (formally called 'Block Grant') to award fellowships to new and continuing students. These funds are restricted for use as stipends (or "living allowance"), tuition & fees or nonresident supplemental tuition (NRST) fellowships. Graduate Program Fellowship Allocation Funds cannot be used to bring students to campus for pre- or post-admissions recruitment visits, research costs, or to fund student appointments such as research and teaching assistantships. No expectation of research or teaching effort can be tied to a Graduate Program Fellowship Allocation Funds.

Dean's Distinguished Graduate Fellowship Program

The Office of Graduate Studies will receive funds from the provost this year to be used to recruit outstanding graduate students. These funds will be allocated through the Dean's Distinguished Graduate Fellowship (DDGF) program, which is a campus-wide program. The deans of the schools and colleges are expected to provide a portion of the stipend as a matching contribution. The DDGF program is supplemented by a variety of college/school/division-specific programs to assist graduate programs in recruiting outstanding Ph.D. and M.F.A. students.

Processing Forms and Sample Letters

One-Time Payment Agreement (GS505)

This form allows a blanket exception to the Graduate Studies’ policy that limits departments to a maximum of one, one-time payment of $3,000 per year, per student. Graduate Studies can remove this ceiling, but with the understanding on the part of those programs authorizing the one-time payments that Graduate Studies would not pull back stipends that have already been paid to students who subsequently become ineligible for the award.