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Graduate Information Systems

Need our help with one of these systems? No problem! Email gradsystems@ucdavis.edu. If you're experiencing a critical issue or service outage with a campus-wide system, please call 530-754-HELP.

Slate

Managed by the Graduate Studies team, Slate is a web application and CRM that will streamline the processes of data collection, review, rating, communication and decision-making for graduate student admission and fellowship applications.

Access

  • Slate Reader: Used by admission committee members and other application reviewers to view applications for admission to graduate programs.
  • Slate Application Management: Used by Graduate Program Coordinators and Graduate Studies staff.

Support and Questions

For questions about Slate, email Executive Director of Graduate Admissions and Recruitment Dr. Fatoumatta Sisay (fsisay@ucdavis.edu).


GradHub

​GradHub is a portal for graduate program staff, advisors and faculty and Graduate Studies staff to access information and documents related to UC Davis graduate students and alumni. GradHub allows program faculty and staff to track graduate student records, milestones, and other elements in one place.

Access

  • GradHub can be accessed by visiting gradhub.ucdavis.edu.
  • Graduate program faculty and Graduate Program Coordinators are automatically assigned access to GradHub.
  • If you do not have access and would like to request it, please contact gradsystems@ucdavis.edu for assistance. 

Support and Questions


GradSphere

​GradSphere is a workflow management tool allowing students, faculty, and staff more direct and insightful access to Graduate Studies processes. It is a new tool, and will launch on April 1st 2024. You can read more about GradSphere here.

Access

  • GradSphere is currently in limited testing, and will be launching on April 1st, 2024. Please visit the GradSphere page to learn more and view upcoming training opportunities. 

Support and Questions

  • Graduate Program Coordinator and Faculty Advisor training is underway, with online documentation coming soon.
  • We are always happy to help at gradsystems@ucdavis.edu.

eDocs

​eDocs is a helpful solution for the storage and sharing of documents related to your graduate students and postdoctoral scholars. Because of its integration with GradHub, it’s perhaps most useful as a place to keep documents linked to individuals which are of relevance to others in your unit, staff in Graduate Studies, or the individuals themselves.

Access

  • eDocs can be accessed by visiting edocs.gradhub.ucdavis.edu.
  • Graduate program faculty and Graduate Program Coordinators are automatically assigned eDocs access. 

Support and Questions


People and Role Manager 

People and Role Manager (PRM) is a system used to track faculty and staff roles across departments, graduate programs, graduate groups, and within Graduate Studies.

Access

  • PRM can be accessed by visiting prm.gs.ucdavis.edu.
  • Graduate Program Coordinators and faculty advisors automatically get access. If you have access issues, please contact gradsystems@ucdavis.edu to receive assistance.
  • Graduate Program Coordinators and faculty leadership can submit faculty program membership and role changes directly to Graduate Studies using the Membership Survey.

Support and Questions


Programs Manager

Programs Manager is a database containing information (contact information, degree requirements, etc.) for all Graduate Programs. The program information on the Graduate Studies website is fed from Programs Manager.

Access

Support and Questions


Student Progress Assessment 

The Student Progress Assessment (SPA) is a tool which facilitates, communicates, and documents an evaluation of a graduate student’s progress in their degree program. This evaluation includes questions to guide graduate student and faculty discussions on professional development plans, coursework requirements, exam or thesis/dissertation progress, goals and expectations, and meeting/communication expectations. The annual progress meeting creates an opportunity for mentors to discuss how graduate students can successfully meet their unique academic and professional goals. The content and format was developed and approved by Graduate Council, in collaboration with the Graduate Student Association and Graduate Studies.

Access

  • SPA can be accessed by visiting spa.gradhub.ucdavis.edu.
  • Graduate Program Coordinators and faculty advisors automatically get access.
  • Major professors/faculty mentors can access SPA for their students after a Graduate Program Coordinator initiates a report.
  • If you have access issues, please contact gradsystems@ucdavis.edu.

Support and Questions


GradTrack$

GradTrack$ Graduate Award Tracking System enables graduate program coordinators to track allocation account balances, review fellowship awards, and check if a Banner Fund Code Request needs to be submitted for an account.

Access

Support and Questions

Contact the Student Financial Support Team at gspayments@ucdavis.edu.


Stats

Graduate Studies strives to cultivate the best learning experiences for graduate students at UC Davis by promoting the highest quality master’s and doctoral education. Graduate Studies provides timely and reliable graduate student data in the form of interactive data visualization tools to assist the graduate education community at UC Davis in meeting its institutional goals. Launched in 2017, the Stats system provides the graduate education community with statistics and comprehensive data reports on graduate student admissions, enrollment, and graduation.

Access

Support and Questions