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Eligibility & Remission Benefit

Below are the highlights of the Policy for Remission of Graduate Student Tuition and Fees (GS2014-02). If you have questions concerning eligibility or the application of remission benefits, please review the policy and the FAQs. Students should contact their hiring department with further questions; staff and faculty should contact Student Accounting.

  • Eligibility Requirements
  • Students must be appointed to remission-eligible titles in accordance with all university hiring policies codified in APM Appendix II-B, including be registered and enrolled by university deadlines for the quarter of appointment and meeting the minimum GPA requirement.

    Students must be appointed to a single title (GSR or ASE) at a minimum of 25% FTE in order to be eligible for the remission benefit associated with the title. Students with dual appointments of less than 25% each in different titles (i.e. 10% ASE and 15% GSR) are not eligible for remission as they have not met the minimum threshold requirement in a single title.

  • Remission Benefit
  • GSR Appointment of 25% or more:
    Remission of full tuition and fees; NRST remission is a benefit of employment for doctoral students until they advance to candidacy. After advancing to candidacy, doctoral students may receive the UCOP NRST Waiver for three years and then a UC Davis Post-Candidacy NRST Fellowship to offset years four and five. After this five year period, the NRST charges become the responsibility of the student to pay. (Refer to section VI. of the Policy for Remission of Graduate Student Tuition and Fees.) For master's students, NRST is a benefit of employment throughout their master's enrollment.

    ASE Appointment of 25% or more (TA, Reader, Tutor, Assoc_In):
    Remission of tuition, partial fees, and partial NRST charges. The fees included in the partial fee remission include the: (1) Student Services Fee, (2) Student Services Health Fee, and (3) premium for the Student Health Insurance Program (SHIP).
    The remission benefits for ASE's are in accordance with the ASE Bargaining Agreement; Bargaining Agreement provisions take precedence over local policies as changes occur.
  • Implementation of Remission & Restrictions
  • General Implementation Policies
    Remissions are generated only for the quarter of the given appointment and can only be used to pay the actual tuition or fees charged. Students do not receive the cash equivalent of the remission if their tuition or fees are paid by another award. There is no remission benefit for summer appointments, Filing Fees, PDST, document fees, course materials fees, candidacy fees, or other campus charges incurred voluntarily or involuntarily that are not specifically noted in the policy or applicable bargaining agreement.

    Students with Dual Appointments (student has a 25% GSR & 25% TA appointment)
    If a student has at least one remission-qualifying appointment at 25% or more, as well as a secondary appointment, the remission is paid as follows: (1) Tuition, student services fees, and health insurance fees will be split proportionally to each salary fund source based on the distribution of salary expense; (2) Other campus-based fees will be charged to the GSR salary fund source; and (3) If applicable, full NRST is charged to the GSR salary fund source.

    Students with Multiple Awards
    If more than one type of award appears as a credit against tuition, fees, and/or NRST in a student's account, the sequence below is followed regarding what award is in the first position to pay remission benefits: (1) Outside awards, (2) GSR appointment benefits, (3) ASE appointment benefits, (4) Department awards, (5) Fellowship awards, (6) Student loans, (7) Student payments.

    Students with Appointments for Less than a Full Quarter
    The remission benefit for students appointed to a remission-eligible title for less than a full quarter is prorated depending upon when the appointment is active (according to the standard dates of appointment in APM Appendix II-B). In no case is the remission to exceed the tuition and fees billed to the student.

    • Appointments active from Month 1 – last day of Month 3:
    • Student receives the full remission attached to their appointment.
    • Appointments active from Month 2 – last day of Month 3:
    • Student receives 2/3 of the remission for the quarter.
    • Appointments active from Month 3 – last day of Month 3:
    • Student receives 1/3 of the remission for the quarter.
    Termination of a Qualifying Appointment During a Quarter
    When a graduate student's remission-qualifying appointment is terminated during the quarter, voluntarily or involuntarily, the student becomes financially liable for a portion of the tuition and fees for that quarter. However, students do receive remission in proportion to the time they were employed. To simplify the process, the remission benchmarks are tied to monthly periods for each quarter; in all cases, “rounding” should favor the student. In no case is the remission to exceed the tuition and fees billed to the student.
    • Termination during a period from the first day of the quarter – last day of Month 1:
    • Student receives 1/3 of remission for the quarter.
    • Termination during a period from the first day of Month 2 – last day of Month 2:
    • Student receives 2/3 of the remission for the quarter.
    • Termination during a period from the first day of Month 3 – last day of Month 3:
    • Student receives full remission for the quarter.
    Students Enrolled in Professional Degree Programs (state-funded professional degree programs: MD, DVM, JD, MBA)
    Professional students with remission-eligible appointments within their professional schools receive full remission of tuition and fees. Professional students with remission-eligible appointments outside of their professional school (i.e. a law student employed as a TA in Political Science), receive remission once per registered term; the remission is applied as follows:
    • Semester students employed fall quarter:
    • Remission is equal to one quarter of academic graduate student tuition and fee remission;
    • Remission is posted to fall semester.
    • Semester students employed either winter or spring quarter:
    • Remission is equal to one quarter of academic graduate student tuition and fee remission;
    • Remission is posted to spring semester.
    • Semester students employed both winter and spring quarters:
    • Remission is equal to two quarters of academic graduate student tuition and fee remission, but cannot exceed total tuition and fees charged to the student for one semester;
    • Remission is posted to spring semester.
    • Semester students employed fall, winter and spring quarters:
    • Remission is equal to three quarters of academic graduate student tuition and fee remission, but cannot exceed the total tuition and fees charged to the student for two semesters;
    • Remission is distributed across both fall and spring semester until the remission benefit is depleted.

    Students Enrolled in Self-Supporting Degree Programs (SSDP)
    Students enrolled in self-supporting degree programs who are in a remission-eligible GSR appointment may not have their remission paid from state fund sources. SSDP students approved through a PEP to hold remission-eligible ASE appointments, have the remission benefit paid centrally (as ASE remissions for academic graduate students are paid).

    Students Enrolled Part-time
    Part-time students with an approved PEP for appointment to a remission-qualifying appointment are eligible for remission of tuition and fees.

    Students Registered In Absentia
    Students registered In Absentia who are appointed to a remission-qualifying appointment as a GSR are eligible for remission of the reduced tuition and fees.
    Students registered In Absentia are not eligible for ASE appointments per APM Appendix II-B.

    Students on Approved Leaves from a Remission-Eligible Title
    Students on an approved administrative, investigatory or medical leave from their academic appointment continue to be eligible for the remission benefits associated with their qualifying appointment, whether the leave is a paid or unpaid leave. Students on such a leave shall not have their remission prorated or otherwise reduced.

    Students with Intercampus Appointments
    A graduate student who is enrolled at UC Davis as their home institution, but who is employed by another UC campus as an ASE or GSR is subject to UC Davis remission eligibility requirements and benefits. These students should receive the same remission amount they would have received had they been working on the UC Davis campus for whatever term their host appointment would span on the UC Davis campus. Graduate students from another UC campus who are employed as ASEs or GSRs at the Davis campus are subject to their home campus eligibility requirements; these students should receive the same remission benefit they would have received at their own home campus, for whatever term their UC Davis appointment would span on their home campus.
  • Remission Funding Source Requirements

  • Generally, GSR remission benefits are paid by the salary source of the appointment and ASE remission benefits are paid centrally.

    Remissions for GSRs enrolled in self-supporting programs may not be paid from state fund sources.

    NRST remission for GSR appointments funded by grants must be charged to the grant when it is an allowable expense by the granting agency. NRST remission charges must be based on the effort and salary allocated to a sponsored award. NRST remission cannot be charged to the following types of funds: (1) Work-study funds, and (2) Grants of other fund types that do not permit NRST to be charged. Programs awarding federal work-study appointments do not receive a cost savings benefit for NRST; full NRST is charged to the salary fund source used to pay the work-study match.