During the 2016-17 academic year, in an effort to improve the mentorship experience of graduate students at UC Davis, Graduate Council, in consultation with Graduate Student Association representatives and Graduate Studies, revised the Mentoring Guidelines and developed a Graduate Student Mentoring Action Plan (GSMAP).
One action identified by the GSMAP was an overhaul of the paper-based Annual Progress Report (APR). The purpose of the web based Student Progress Assessment was to replace, what has often devolved into a perfunctory exercise, by a useful online tool that promotes productive discussions and the setting of clear goals and expectations, thus enhancing the mentor/mentee relationship. To this end, it is expected that the assessment will be completed during an in-person meeting between the mentor and his/her mentee. The online Student Progress Assessment content and format, while significantly different from the paper-based APR, has been approved by Graduate Council.
An annual progress assessment is expected to be completed for each graduate student between April 1st and June 30th. The student's major professor or graduate advisor can also initiate an interim or follow up assessment at any time through out the year.
Information on how to use SPA can be found at Student Progress Assessment Help.
Evaluation of Progress
Graduate programs are encouraged to establish advisory or guidance committees for each student as early as possible in the student’s course of study. These committees should routinely meet with the student to discuss the degree requirements.
Students whose time to degree is more than one year beyond the normal time for that program should be told they are making unsatisfactory progress.
A marginal or unsatisfactory progress report may be issued at any time and should be discussed with the student immediately.
A student making unsatisfactory progress is considered on probation. This includes the student whose annual evaluation indicates unsatisfactory progress or the student who receives an interim assessment from the advisor or guidance committee indicating unsatisfactory progress. Students with unsatisfactory progress assessments will receive a written notice from the Associate Dean of Graduate Studies. The Associate Dean’s letter will inform the student of his/her probationary status, indicate the work required to attain a satisfactory evaluation, and the time limit for completion of this work. If a student fails to meet the requirements specified in the notice sent by the Associate Dean of Graduate Studies , he/she will be subject to disqualification from further study in the graduate program by the Dean of Graduate Studies.
If a student’s progress is marginal, no letter is sent from the Associate Dean of Graduate Studies. The graduate advisor should be in touch with this student regularly to ensure they return to good academic progress.
If a student’s progress is satisfactory, the graduate advisor should inform the student of the steps necessary to attain the degree objective. No letter is sent from the Associate Dean of Graduate Studies.