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Transcript Requirements for New Admits

Your admission to graduate study at UC Davis is contingent upon receipt of official paper copies of all of your college-level transcripts or academic records by UC Davis Graduate Studies. This is a required step for accepting your admission offer. You will not be able to register for courses at UC Davis until these official documents have been received and verified by Graduate Studies.

If you have not yet completed your undergraduate coursework and earned your bachelor's degree, you still must send in your current transcripts or academic records right away. Once you have earned your degree, you will need to provide Graduate Studies with final transcripts or academic records showing your earned degree no later than the third week of your first quarter.

Instructions for Submitting U.S. Transcripts

If you have only attended one U.S. college or university:

Contact the Registrar's Office for that college or university and ask them to mail an official paper transcript to the following exact address:

UC Davis Graduate Studies
Attn: Admitted Student Transcripts
250 Mrak Hall
1 Shields Avenue
Davis, CA  95616

If you have attended multiple U.S. colleges or universities:

Following these steps will allow you to confirm that all your prior colleges/universities have issued the transcripts *and* will ensure that all of your transcripts are received by Graduate Studies at the same time.

  1. Contact the Registrar's Office at each college or university you have attended, order a paper copy of your transcript and have it mailed to *you*.
     
  2. DO NOT remove the transcripts from their envelopes when they arrive. If you open the transcript envelope the transcript will no longer be considered official and cannot be accepted by Graduate Studies.
     
  3. Put each of the transcript envelopes in a single larger envelope and mail them to the following exact address:

    UC Davis Graduate Studies
    Attn: Admitted Student Transcripts
    250 Mrak Hall
    1 Shields Avenue
    Davis, CA  95616
Important Note: Current or former UC Davis students do *not* need to send official UC Davis transcripts to our office.

Instructions for Submitting International Transcripts or Academic Records

Official international transcripts or academic records are defined as original documents issued by the institution which bear the actual signature of the registrar and the seal of the issuing institution. In the case of non-U.S. institutions, do not send the original of an academic record that cannot be replaced. Instead, obtain a properly certified copy. True copies, facsimiles, or photocopies of academic records will be accepted only if the photocopies themselves have been personally signed by an academic official who has certified that they are exact copies of original documents. Each attested copy must also bear the seal and title of the authorizing official. Uncertified photocopies are not acceptable.

Official records in their original language must be submitted with the authorized, complete and exact English translations issued by the university, a government agency, or a certified translation agency.

Send your official paper transcripts and academic records to the following exact address:

UC Davis Graduate Studies
Attn: Admitted Student Transcripts
250 Mrak Hall
1 Shields Avenue
Davis, CA  95616

Below is a list of examples of the documents we require from various countries:

  • Brazil
  • An official copy of Bachelor’s degree certificate and Histórico Escolar (academic transcripts). Academic documents must be university issued or university attested and sealed copies of the original. An English translation must accompany academic documents.
  • Chile
  • Degree certificate and Certificado de Notas or Calificaciones. An English translation must accompany all academic documents. Academic documents must be university issued or university attested and sealed copies of the original.
  • China
  • Applicants must provide transcripts and, if a degree has already been earned, both the diploma and the degree certificate. Records must be received in the original language with accompanying English translations, and must arrive in envelopes sealed by the issuing university.
  • France
  • Relevé de notes (academic transcripts) showing all subjects and examination results for each year of study.  An English translation must accompany academic transcripts and degree certificates.  Academic documents must be university issued or certified as true copies of the original and sealed in an envelope by the awarding university or institution.
  • Germany
  • Examination certificates (scheine), examination records or attestation of grades (Notenbestatigung), intermediate exam certificates, final exam certificates and diploma or degree certificates from all post-secondary schools, or university issued and sealed Diploma Supplement in English and original language. Academic documents must be university issued or certified as true copies of the original and sealed in an envelope by the awarding university or institution.
  • India
  • We require university attested and sealed photocopies of original mark sheets and degree certificates. These attested copies of original academic documents must arrive in our office in a university stamped and sealed envelope. Please do not submit college issued transcripts.
  • Iran
  • Academic transcript and degree certificate should be university issued and should arrive in an envelope bearing the institution's seal or stamp and/or an appropriate signature across the sealed flap. All academic documents must be accompanied by an English translation.
  • Mexico
  • Degree certificate and Certificado De Estudios, Certificado de Notas or Calificaciones. An English translation must accompany all academic documents. Academic documents must be university issued or university attested and sealed copies of the original.
  • Saudi Arabia
  • Degree certificate and transcript (record of subjects taken and marks earned) If your academic record is not in English, an English translation must accompany all official academic documents. Academic transcript and degree certificate must be university issued and arrive in our office in a sealed envelope.
  • South Korea
  • Students must submit an official copy of their Bachelor’s degree certificate and transcripts. Official transcripts must be university issued and arrive in the Graduate Studies office in a sealed envelope. If the university does not issue transcripts in English, an English translation must accompany all academic documents.
  • Taiwan
  • An official copy of Bachelor’s degree certificate and transcript. If the university does not issue transcripts in English, an English translation must accompany transcripts. Official transcripts must be university issued and arrive in the Graduate Studies office in an envelope sealed by the university.
  • Turkey
  • Degree certificate (Lisans Diplomasi or higher) and academic transcript or diploma supplement. Academic documents must be university issued and sealed. Academic documents or Diploma Supplement must be in both English and the original language.
  • United Kingdom
  • Bachelor’s degree certificate and exam/grade score reports. Academic documents or Diploma Supplement must be university issued and sealed.
  • Vietnam
  • Submit an official copy of Bachelor’s degree certificate (bang tot nghiep cu nhan or bang cu nhan or bang dai hoc) and academic transcript in both Vietnamese and English. These copies must arrive to the Graduate Studies office in a sealed, stamped envelope issued by the university.

Important Notes

All documents sent by mail or express courier are received by the UC Davis central mail office before being routed to specific offices. If you are tracking your package and it shows that it has already arrived at UC Davis, please be aware that it may still take 3-5 business days before it is delivered to the Graduate Studies office. Once Graduate Studies has received your transcripts/academic records, it may take approximately 5-10 business days for them to be entered into our system.

If necessary, University officials may contact the schools of selected applicants to verify their documents. If we are unable to verify transcripts or academic records, UC Davis reserves the right to cancel the application or withdraw an offer of admission.

All documents submitted become the property of UC Davis and may not be borrowed, copied, returned, or sent elsewhere. If you have original academic records which cannot be replaced or reissued by your college or university, obtain and submit a properly certified copy.