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Warnings, Probation and Disqualification

Academic Probation

A graduate student is subject to being placed on academic probation at the end of any term if their grade point average for that term, or their cumulative grade point average, is less than 3.0. This calculation is based on all of the letter-graded upper division and graduate courses they have completed while registered as a graduate student at the university. A student who accumulates a combination of more than eight units of I, U and F grades will also be placed on academic probation. Any student on academic probation will be sent a warning letter by the Dean of Graduate Studies informing them of their probationary status and the requirements for returning to good standing. Students on academic probation are subject to disqualification. 

Academic Probation and Planned Educational Leave Program (PELP)

Students in their first quarter of academic probation will be eligible for the Planned Educational Leave Program with the consent of their graduate adviser and the Dean of Graduate Studies.  A student in academic probation may withdraw and apply for readmission at a later date. However, for such a student, the minimum conditions of academic probation will still apply at the later date and readmission cannot be guaranteed. Furthermore, that student’s application for readmission will be considered in competition with other applicants filing for admission or readmission at that time. A student may request to be placed on PELP for one quarter pending the final outcome of an appeal of disqualification. A student who files for PELP and subsequently becomes subject to disqualification will have his/her application for leave disallowed and the related fee will be refunded.

Disqualification

Disqualification means that, for one or more of the academic reasons listed below, a student is no longer eligible to continue a specific degree at the University of California, Davis. A student may be disqualified ONLY by the dean of Graduate Studies and in accord with the procedures outlined below. The term “disqualification” should NOT be confused with “dismissal.” Dismissal is removal from graduate study based on behavior or conduct. For a full explanation of disqualification, see the policy Disqualification and Appeal.

Disqualification on the Basis of Grades

Graduate students are subject to disqualification from further registration if:

  • At the end of any term, their grade point average is less than 2.0 for that term
  • They have completed two consecutive terms on academic probation
  • During their first term on academic probation they fail to improve their grade point average as stipulated by the Dean; or
  • After their first term on academic probation due to an excessive number of I or U units, and/or F grades, they fail to complete or repeat the required number of I, U, and/or F units stipulated in the Dean’s warning letter; or they accumulate additional I or U units and/or F grades.

Disqualification by Advisor's Recommendation

The graduate advisor may also recommend disqualification of a student whose grade point average is above 3.0, but who may not be making satisfactory progress toward the degree objective. The graduate adviser must first have filed an unsatisfactory progress report with Graduate Studies or have sent a letter to Graduate Studies and the student informing the student of the lack of satisfactory progress. The student must be afforded a reasonable opportunity to resolve any inadequacies in his or her scholarship. If the student fails to meet the requirements specified in the notices sent by the dean of Graduate Studies, the student will be subject to disqualification from further graduate study in the graduate degree. 

Appeals

A student who is subject to disqualification, or who has been disqualified, may submit an appeal within 30 days for reconsideration for cause to the Administrative Committee of the Graduate Council. Such appeals will be considered only if based upon appropriate cause such as (a) procedural error, (b) judgments based upon non‑ academic criteria, (c) verifiable evidence of personal bias, or (d) specific mitigating circumstances contributing to the student’s performance. Questions of academic judgment or evaluation will not be considered as an appropriate basis for submission or consideration of a student’s appeal of disqualification. The Administrative Committee will make a recommendation to the dean of Graduate Studies as to the disposition of the case and the dean will make the decision. The dean will review the appeal and a final decision rendered within 60 days. The outcome of the appeal is final. Appeals can be sent to gs-appeals@ucdavis.edu.